Employment Opportunities

Administrative Coordinator – 4 day, 20 hour/week with reduced summer hours (June, July, August) – THIS POSITION HAS BEEN FILLED

Job Description

This position reports to the Executive Director (ED) & Program Director (PD).

Responsibilities

  • Handle inbound phone calls, mail and general emails; ensure issues are routed to appropriate personnel.
  • Maintain inventory of office supplies.
  • Maintain filing system for correspondence, student registrations, course evaluations, instructor and employee contracts etc.
  • Monitor and record expenditures.
  • Maintain records of all donations and prepare acknowledgements for ED signature.
  • Organize and update Board of Directors information as appropriate including –
    • Contact information and term dates
  • BOD Handbook
  • This position has primary responsibility to handle all facets of student enrollment including –
    • Set up classes in database
    • Coordinate classroom scheduling
    • Respond to student questions/issues
    • Assist with on-site course registration when necessary
    • Resolve database issues with vendor
    • Follow up on unpaid amounts
    • Provide payment information to Bookkeeper for reconciliation to QuickBooks
  • Prepare checks in QuickBooks as necessary for ED signature.
  • Help coordinate special events and assignments such as fundraisers and marketing outreach.

Experience/Qualifications/Skills

  • 2+ years of hands-on administrative experience.
  • Proficiency in Microsoft Office Suite including Word, Excel and Outlook.
  • Experience with basic bookkeeping & Quickbooks.
  • Experience with PowerPoint a plus.
  • Experience with WordPress a plus.
  • Proficiency in operating standard office equipment.
  • Strong communication skills – written and verbal.
  • Strong attention to detail.
  • Ability to multitask & prioritize projects,
  • Possess strong problem-solving skills.
  • Possess a collaborative mindset and acts as a team player.

 

Please send cover letter and resume to: jeannine@acemv.org